Maintenance Logs

How to do it

1. The header shows Welcome with your name, the date and two counters: Residents and Vacant Rooms.
2. The Residents container lets you look up who is in which room.
3. The Night Cleaning container shows how many floors are done tonight, for example 1 of 3 floors done, or Done Today when every floor is complete.
4. The Daily and Weekly Clinic Room Cleaning containers list each floor as Not started, In progress or done.
5. The Repairs container lets you report a fault and shows how many are pending.

What you will see

• ✓Floors come from your home's own set-up: Ground, First, Second and so on
• ✓A saved check shows a green tick on its floor
• ✓A floor you started but did not finish shows In progress

How to do it

1. Open Night Cleaning Checks. You land on the list of Floors, each marked Not started, In progress or done.
2. Tap a floor to open its checklist. The page shows the floor name and the date.
3. Tick each of the 14 cleaning tasks as you complete it. Select All / Deselect All ticks the lot in one tap, so use it only once everything really is done.
4. Add anything worth reporting in Additional Comments (optional), for example a spill that would not clear or a missing supply.
5. Tap Save for that floor. You return to the floor list with a green confirmation.
6. Repeat for each remaining floor. The dashboard changes to Done Today once every floor is saved.
7. If any task is not ticked you get an Incomplete Checklist box showing how many are left. Choose Go Back & Complete, or Submit Anyway if the job genuinely could not be finished and you have said why in the comments.

The 14 tasks

• ✓Corridors swept and mopped
• ✓Stairwells cleaned
• ✓Communal toilets cleaned and restocked
• ✓Kitchen surfaces wiped and sanitised
• ✓Dining area cleaned and tables wiped
• ✓Lounge areas tidied and vacuumed
• ✓All bins emptied and relined
• ✓Spills and marks cleaned up
• ✓Door handles and light switches sanitised
• ✓Laundry area tidied
• ✓Reception area cleaned
• ✓Emergency exits checked and clear
• ✓Bathroom floors mopped
• ✓Handrails wiped down

How to do it

1. On the floor list, use the Date box and tap Change Date. You cannot choose a date in the future.
2. A notice appears: Recording for a past date. Entries will be saved for that date.
3. Open a floor, tick the tasks and save, exactly as you would on the night.

How to do it

1. Tap View History in the Night Cleaning container.
2. Use Filter Logs to pick a Date or a Month.
3. The list shows each record with its floor, for example Night Cleaning - First Floor, and the number of records found.
4. Open one to see the ticked tasks and any comments that were written.

How to do it

1. In the Daily Clinic Room Cleaning container, tap a floor. The page shows that floor and today's date.
2. Tick each of the 6 tasks as you do it. Select All / Deselect All is there if every one is complete.
3. Add comments if needed, then save. You return to the dashboard with [Floor] clinic room check saved successfully.
4. Saving a floor again on the same day updates that day's record.

The 6 tasks

• ✓Key handover (morning): medication keys signed for
• ✓Key handover (night): medication keys signed for
• ✓Empty waste bin, wipe with disinfectant and replace liner
• ✓Wipe door handle and light switch with disinfectant
• ✓Wipe sink, taps, plug and work surface with disinfectant
• ✓Sweep and mop floor area with disinfectant

How to do it

1. In the Weekly Clinic Room Cleaning container, tap a floor.
2. Tick each of the 9 weekly tasks as you complete it.
3. Add comments if needed, then save. A floor shows Not done, In progress or done for the current week.
4. A new week starts every Monday, so every floor shows Not done again.

The 9 tasks

• ✓Drug fridge: unplug and defrost (if not self-defrosting)
• ✓Drug fridge: clean and check expiry dates
• ✓Trolley 1: empty, clean with disinfectant and replace
• ✓Trolley 2: check medication is in current use
• ✓Controlled drugs: count and record CD stock levels
• ✓Cupboards: empty, clean with disinfectant and replace
• ✓CD cupboard: empty, clean with disinfectant and replace
• ✓All cupboards: check stock is for current use
• ✓Signature list: check it is up to date with all staff

How to do it

1. Tap Report a Repair in the Repairs container.
2. The Report Date is filled in. Enter your full name.
3. Describe the problem in Description. Include the location (room number, area, floor), what is broken or not working, any safety concerns, and any other relevant details.
4. Submit the request. It appears as Pending for the maintenance team.

How to do it

1. Tap View Repairs. The list opens on Pending.
2. Switch between Pending, In Progress and Completed, or use the search box.
3. Open a repair to see the description, who reported it, any notes from maintenance and, once done, the completed date.

How to do it

1. Tap View All Residents in the Residents container.
2. Type a name or room number in Search by name or room.
3. The counters on the dashboard show how many rooms are Occupied and how many are Vacant.